Work to the handover date
Scope collection windows, staging, building access, and transport around the final operating day and lease-exit schedule.
OFFICE CLOSURE IT ASSET DISPOSITION
Clear retired IT before the office closes.
Coordinate secure processing, equipment collection, reporting, and value recovery around your lease-exit deadline.
Built for office closures, consolidations, relocations, downsizing, and distributed workplace transitions.
Plan an office IT clearoutTechnology Exit Planning
Close the office without losing track of its IT.
A workplace transition creates several asset paths at once. Sphere handles the equipment approved for disposition while your team keeps clear control of devices being moved, reassigned, returned, or retained.
Reconcile each device
Serial-level records and itemized results help IT, finance, and facilities teams account for equipment removed from the site.
Recover remaining value
Marketable technology is assessed for buyback instead of being treated automatically as waste during a compressed transition.
Office Transition Scenarios
One ITAD workflow for several kinds of change.
Permanent office closure
Remove approved workplace technology before keys are returned, with a final record of the equipment received and its outcome.
Office consolidation
Separate equipment moving to the retained location from duplicate, surplus, or obsolete assets that can leave service.
Relocation or lease expiry
Reduce what must be moved by evaluating unneeded devices before the relocation and coordinating removal from the existing workspace.
Restructuring and remote-work shifts
Consolidate equipment from office storage, assigned desks, and remote employees into one documented disposition project.
Equipment Scope
Workplace devices and office infrastructure.
Combine eligible equipment from desks, meeting rooms, IT closets, storage areas, and remote workers in one project.
Employee devices
Laptops, desktops, workstations, thin clients, smartphones, tablets, and other assigned or shared endpoints.
Meeting-room technology
Displays, conferencing hardware, room controllers, cameras, speakers, and eligible collaboration devices.
Network equipment
Switches, routers, firewalls, wireless access points, appliances, and related office network hardware.
Servers and storage
Eligible rack or tower servers, storage arrays, drives, backup hardware, and infrastructure from local server rooms.
Displays and accessories
Monitors, docks, chargers, keyboards, mice, adapters, and other accessories can be reviewed with core assets.
Mixed-condition inventory
Working, worn, damaged, and incomplete technology can be assessed, though not every item will retain value.
How It Works
From exit plan to final asset report.
The workflow protects the move list, aligns collection with site access, and gives the disposition inventory a documented endpoint.
1. Separate move and disposition lists
Identify what will transfer to another office, return to a lessor, remain with employees, or enter the disposition project.
2. Build the asset inventory
Share models, quantities, serials, asset tags, locations, condition notes, and photos where available.
3. Confirm access and timing
Document loading areas, elevators, security procedures, building hours, staging space, and the final removal deadline.
4. Prepare and collect
Complete backups and management release, then use prepaid shipping, coordinated collection, or freight for approved assets.
5. Record, sanitize, and assess
Assets are identified at intake, eligible data-bearing devices follow NIST-aligned procedures, and reusable equipment is tested.
6. Reconcile and close
Receive itemized results and payment for equipment with confirmed buyback value, giving the project a documented endpoint.
Before Collection
Four decisions to finish before assets move.
Complete data retention
Finish backups, legal holds, records retention, and ownership decisions before irreversible data sanitization begins.
Release management controls
Remove MDM enrollment, activation locks, accounts, BIOS passwords, and other controls that prevent testing or reuse.
Confirm ownership
Separate leased hardware, employee-owned devices, vendor returns, and equipment subject to financing or contractual restrictions.
Define the physical boundary
Mark approved IT assets clearly. Furniture, structured cabling, appliances, and general contents require separate arrangements.
Project Reporting
Close the asset list along with the office.
Final reporting connects what left the site to its received condition, processing result, and confirmed value.
Serialized intake
Available serial numbers, IMEIs, asset tags, models, and quantities support device-level reconciliation.
NIST-aligned sanitization
Eligible data-bearing devices follow defined sanitization procedures selected for the hardware and intended disposition path.
Itemized value results
Tested condition, configuration, and current market demand determine the final value of eligible equipment.
Frequently Asked Questions
Office closure ITAD questions.
What IT equipment can be included in an office closure project?
Eligible projects can include laptops, desktops, workstations, smartphones, tablets, monitors, docks, servers, storage, networking equipment, and related workplace technology. Furniture, cabling, appliances, and non-IT items are outside Sphere's standard scope.
How early should we plan IT asset disposition before a lease exit?
Start as soon as the closure date, access schedule, and approximate inventory are known. Early scoping leaves time to separate equipment being moved or reassigned, release device management controls, confirm retention requirements, and coordinate loading access before the final handover date.
Can Sphere handle equipment from several closing offices?
Yes. Sphere can coordinate eligible assets from multiple offices, storage locations, and remote employees using prepaid shipping, courier collection, or freight, then consolidate the project into one reporting and payment workflow.
How is data handled during an office closure ITAD project?
Eligible data-bearing devices follow NIST-aligned sanitization procedures. Your organization should complete backups, legal holds, retention decisions, account removal, and authorization before equipment is released.
Can working equipment from a closed office be purchased?
Yes. Eligible equipment is assessed by model, specifications, age, condition, configuration, quantity, and current market demand. Final itemized values are provided after devices are received, tested, and reconciled.
Do you support office closure projects across Canada?
Yes. Sphere supports eligible office closure, consolidation, and relocation projects across Canada and the United States, with logistics selected for the project size, location, access conditions, and deadline.
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